How to Add a Manifest and Collect Data for an Oil and Gas Landfill Disposal Using a Mobile Device (Android)

In this guide, we will walk you through the process of adding a manifest, collecting data, and managing landfill disposal using a mobile device in the WeighPay system. This process is designed to capture information such as manifest data, hauler details, images for validation, and more.

• When a vehicle arrives at the gate, locate the hauler in your system.
• Use the search feature to find the hauler based on the vehicle details.
• Select the vehicle and add it to your system for processing.

• Once the vehicle is added, the driver will typically present a manifest.
• Click the Manifest button on your mobile device.
• The system will display a list of pre-loaded manifests (over 11,000 manifests, in this case).
• Search for the manifest by entering relevant details such as the lease number or API number.
  • Example: Enter a partial API number like "300," and the system will automatically display relevant matches.

• After selecting the appropriate manifest, the system will load the relevant information.
• Review the data on the manifest. If necessary, edit any incorrect fields.
• Once the review is complete, click Continue.

• For weight-based products, enter the gross weight of the material being disposed of.
• The system will automatically calculate the net weight by subtracting the pre-recorded tare weight of the vehicle.
• Typically, pricing information will be hidden during this process, but it may be visible to certain user types.

• • Click on Item Info to input any additional details.
  • Add information such as rig number, purchase order, sales order number, trucking code, ticket number, or any custom manifest data.
  • These fields can be customized and can be either free-form text or drop-down options (e.g., rig number).

• If required, additional transactions like liner disposal or wash can be added at this stage.
• Once all the required information is input, complete the transaction.
  • Print or Email: You can print a receipt or email it to the hauling company or generator. Prices can be excluded from the email receipt if necessary.
  • Driver Signature: Have the driver sign as validation.
  • If payment is due at the gate, accept cash or credit card, or delay payment and send it to the accounts receivable (AR) system.
  • Click Pay Without Printing if no receipt is needed.

• After the gate operator completes the transaction, the information can be reviewed and approved in the back office.
• The back office allows for:
  • Toggling the Billable Entity: Change the billable entity from the generator to the hauler if necessary. This is done via the Ticket Search feature.
  • Editing Transactions: Modify quantities or pricing based on additional services or fees.
  • Reviewing Additional Info: View details like the company man, manifest number, and custom fields before invoicing.

• The collected data is processed for invoicing.
  • The system consolidates information like lease details, hauler info, generator details, line items, driver signature, etc.
• The invoice can be emailed directly to the hauler or generator with customizable templates.

• Image-Based Invoice Validation: The system captures images of the hauler or load to provide validation, and all images are time-stamped for accuracy.
• AR/AP Integration: WeighPay provides solutions for accounts payable (AP) and accounts receivable (AR), enabling the consolidation of multiple loads into a single invoice.

This simple yet advanced mobile process ensures efficient data capture in the field and streamlined back-office workflows for accurate and secure invoicing.